Police Clearance Sample 2025 (Format & Example You Can Download)
A national police clearance is an official document that shows whether a person has a criminal record or not. It is issued by the Local Police Station/National Police Authority after checking the applicant’s identity and verifying if there are any records of criminal activity under their name.
This certificate is often needed for job applications, travel abroad, visa processing, business permits, or school requirements. In many cases, companies and government offices ask for this document to confirm that the person has no legal issues or pending cases.
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Police Clearance Certificate Sample 2025
Curious what a real police clearance certificate looks like? Below is a sample issued in 2025, including key sections like the header, personal information, QR code, and validity details.
Police Clearance Sample
Above is a police clearance sample issued to Mr. Juan Dela Cruz on January 10, 2025, by the Quezon City Police Station. The certificate is valid until July 10, 2025, which makes it valid for six months from the date of issue.
This sample gives you a clear idea of what an actual police clearance certificate looks like. While the layout may vary slightly depending on the issuing police station, the content and structure remain the same.
The certificate includes the following:
- Full name of the applicant
- Date and place of birth
- Home address
- Citizenship
- Gender
- Date of issuance and expiry
- Clear statement about criminal record status
- Applicant’s photo, signature, and right thumbprint
- Name and signature of the issuing officer
- A unique QR code and clearance ID number for online verification
This official document confirms that the person has gone through identity checks and background screening. If there are no records found, the certificate clearly mentions that the applicant has no criminal case filed or pending.
Note: This sample was created to help you understand the format and layout of a police clearance certificate. The dates and data shown are not real.
Police Clearance Sample Format: Section-by-Section
| Section | What It Includes |
|---|---|
| Header | Republic of the Philippines, PNP Station |
| Title | Police Clearance Certificate |
| Body | Name, photo, thumbprint, ID number, etc. |
| QR Code | For verification |
| Signature | Police officer name & position |
The police clearance sample follows a standardized format used across all police stations. This official layout ensures that every certificate contains the same verified sections needed to confirm a person’s identity and criminal background. Below is a detailed breakdown of what each section of the certificate includes so users know what to expect when receiving or reviewing a copy.
Header
This section shows the government authority responsible for issuing the document. It includes:
- Republic of the Philippines
- National Police Commission
- Philippine National Police
- The name and address of the police station where the clearance was issued
Title
The next section carries the official title:
- National Police Clearance
This title is centered and bolded, clearly identifying the nature of the document.
Certificate Body
This is the core part of the police clearance sample. It contains the applicant’s personal and clearance-related information such as:
- Full name
- Photo (top left corner)
- Right thumbprint
- Gender
- Date and place of birth
- Nationality or citizenship
- Residential address
- Clearance Issue Date and Validity Date (usually valid for 6 months)
- Criminal Record Section (stating if “No Criminal Record Found” or listing existing records)
QR Code & Reference ID
Located on the left-bottom portion of the certificate, this section is used for online verification:
- A QR code to scan and validate the certificate via the PNP portal
- A Clearance ID Number placed just below the QR code
Signature Section
This confirms the authority of the document. It includes:
- Name and signature of the police officer who issued the clearance
- Their official designation and station details
This layout of the police clearance sample ensures the certificate is easy to verify and legally recognized by institutions requiring proof of good conduct. The standardized format also prevents fraud and supports digital verification through the QR code system.
Wherever you’re applying, whether for a job, visa, or business requirement, the agency or employer can verify the police clearance certificate by scanning the QR code printed on the document from the official PNP portal.This QR code links to the official database of the issuing authority, allowing them to confirm that the certificate is valid and untampered.
Why You Might Need a Police Clearance Certificate
A national police clearance certificate is more than just a document. It’s often a required part of many official processes. Below are some of the most common situations where it may be needed:
1. Job Applications
Many companies, especially those in finance, education, and security sectors, ask for a police clearance to ensure applicants have no criminal background. It helps employers verify that a candidate is trustworthy and reliable.
2. Visa Processing
Embassies and immigration offices usually request a clearance certificate when you’re applying for a visa. This applies to tourist, work, study, or immigration visas, as part of their background check process.
3. Government IDs and Licenses
When applying for certain government-issued IDs, permits, or professional licenses, you may be asked to provide a clearance certificate to confirm you have no criminal record.
4. Academic Requirements
Some schools and universities, both local and international, may request police clearance for students applying for scholarships, exchange programs, or leadership roles within campus.
Tips to Read & Verify a Police Clearance Sample
When reviewing a police clearance sample, it’s important to know what details to look at and how to verify if it’s real. Here are some useful tips to help you read the certificate correctly and check its authenticity:
How to Scan the QR Code
Most certificates come with a QR code printed at the bottom or side of the page. You can use your phone’s camera or any QR code scanner app to scan it. Once scanned, it should redirect you to the official police clearance verification portal. If the link doesn’t open or leads to a suspicious site, the certificate may not be valid.
What to Check for Authenticity
Look closely at the following elements:
1-Certificate header and issuing authority
It should mention the official police department or local station.
2-Clearance ID number
This should be unique and clearly visible.
3-Name, photo, and thumbprint
These must match the actual applicant.
4-Date of issuance and expiry
The clearance is only valid for six months.
5-Digital signature or printed name of the issuing officer
This adds official weight to the document.
What to Do if the Details Are Incorrect
If you find a spelling error, mismatched personal details, or outdated information, don’t ignore it. Go back to the police station where the clearance was issued and request a correction. Bring your valid IDs and supporting documents to speed up the process. Incorrect data might cause issues in job applications, visa interviews, or background checks, so it’s important to fix them early.
Conclusion
The above article covers all the key details about the police clearance certificate, including its purpose, format, sample, and how to verify it. Use this guide to better understand what an official police clearance sample looks like and how to check its authenticity.